Complete employee guide for leave requests and management
Introduction
The Leave Management System allows employees to submit leave requests, track approvals, and monitor leave balances online. This guide walks you through the entire process.
Getting Started: Login with your credentials to access the employee portal
Dashboard Overview
After logging in, your dashboard provides a complete overview of your leave status:
Quick Stats
View pending, approved leaves and available credits at a glance
Recent Applications
Track your last 5 leave requests with detailed information
Notifications
Real-time updates about your leave applications
Leave Credits
Monitor available days by leave type with remaining balance
Apply for Leave
Follow these three simple steps to submit a leave request:
1
Select Leave Type
Choose from available leave types based on your remaining credits
Vacation Leave 15 days/year
Sick Leave 15 days/year
Special Leave 2 months
2
Select Dates
Pick start and end dates for your leave (working days only)
3 working days
Vacation leave requires 5 days advance notice | Sick leave >5 days needs medical certificate
3
Review & Submit
Verify your details and submit for approval
Leave Type:
Vacation Leave
Duration:
Apr 25 - Apr 28, 2026 (3 days)
Status:
Pending Approval
You'll receive notification once approved
Check Status
Your leave applications appear with clear status indicators:
Date
Type
Duration
Status
Apr 10-12, 2026
Sick Leave
3 days
Approved
Apr 25-28, 2026
Vacation Leave
4 days
Pending (Exec Approval)
Mar 5-6, 2026
Emergency Leave
2 days
Rejected
Pending ApprovalApprovedRejected
Leave Credits
Annual leave allocations reset every January 1st:
Vacation Leave
15
days per year
8.5 days remaining
Sick Leave
15
days per year
12 days remaining
Special Leave
2
months (once)
Full available
Auto-Refresh: Your leave credits update automatically when applications are approved
Frequently Asked Questions
Check the "Recent Leave Applications" table on your dashboard. Status changes from "Pending" to "Approved" or "Rejected" with email notifications.
The system prevents submission when insufficient credits. Contact HR for special arrangements or leave without pay.
Leave credits reset annually on January 1st. Unused vacation leave (max 5 days) may be carried over per company policy.
Yes, if sick leave exceeds 5 consecutive days, a medical certificate is required for upload with your application.
Vacation leave requires at least 5 working days advance notice. Sick leave can be filed after returning to office (within 30 days).
Contact your immediate supervisor or HR before the leave start date. Pending requests can be cancelled from Leave History.