Leave Management System

Complete guide to using the employee portal for leave requests and management

Introduction

Welcome to the Leave Management System user manual. This guide will help you navigate through all the features available to employees for managing leave requests, tracking approvals, and monitoring your leave balance.

The system is designed to be intuitive and user-friendly, with clear indicators for each step of the leave application process.

Dashboard Overview

Your dashboard provides a comprehensive view of your leave status and quick access to all features:

Quick Stats

View your pending, approved leaves and available credits at a glance with the summary cards at the top of your dashboard.

Recent Applications

Track your last 5 leave requests with detailed information about dates, status, and available actions.

Notifications

Get real-time updates about your leave applications with timestamped notifications.

Leave Credits

Monitor your available leave days broken down by leave type with remaining balance calculations.

Applying for Leave

Follow these steps to submit a new leave request:

  1. Navigate to the "Apply Leave" section from your dashboard menu
  2. Select the appropriate leave type from the dropdown menu
  3. Choose your start and end dates using the date picker
  4. Enter the number of days (automatically calculated but editable)
  5. Add any additional notes or comments for reviewers
  6. Click "Submit Application" to send for approval

Pro Tip

Submit your leave requests at least 3 working days in advance to ensure timely approval, especially during peak vacation seasons.

Checking Status

Your leave applications will appear in the "Recent Leave Applications" table with clear status indicators:

Pending Approval
Approved
Rejected

The status column will show one of the following:

  • Pending (Exec Approval) - Waiting for executive approval
  • Approved - Your leave has been fully approved
  • Rejected - Your request was not approved (check notifications for reason)

Leave Credits

The Leave Credits section provides a detailed breakdown of your available leave days:

Annual Allocation

View your total allocated days for each leave type at the start of the year.

Days Used

Track how many days you've utilized for each leave category.

Remaining Balance

See your available days calculated in real-time.

Auto-Refresh

Your leave credits update automatically when applications are approved.